Best Office Manager Job Description for 2021
Free office manager job description. An office manager is a professional who oversees office operations and procedures. This includes the design, evaluation, implementation planning, and maintenance of the way work is accomplished within an organization. The objective of this is to sustain and improve productivity in the workplace. An office manager practices office management.
An office manager is sometimes be referred to as a business office manager, medical office manager, or front office manager. Other times as an administrative services' manager, and operations manager. Office managers should have a keen understanding of day-to-day operations.
Office Manager Job Description Sample
Below is a sample job description for an office manager. Use this template to write a job advertisement.
Our business is seeking an experienced office manager to oversee our daily operations and office management. The office manager will assess office systems, office procedures, office administration, and office vendors. As well as assess filing systems and general administrative tasks for design flaws or operations flaws. Our ideal candidate is someone who can design, implement, and sustain effective office procedures and protocols.
Office Manager Duties and Responsibilities
Sample job duties and office manager responsibilities. Office manager positions should oversee the following:
- Review office equipment, office vendors, and other service providers for effectiveness and efficiency.
- Review staff procedures and protocols.
- Design new staff procedures and protocols according to efficiency generation, safety guidelines, and other internal factors.
- Review administrative staff operations and improve general office management by assigning administrative duties more efficiently.
- Oversee the office budget for office supplies.
- Organize office operations on a monthly, quarterly, and annual basis. Ensure policies and procedures are being updated.
- Oversee general office policy and make changes with the office staff according to executive goals.
- Oversee the process of scheduling appointments and scheduling meetings for employees.
- Assign work to an administrative assistant in order to deploy new office policies, procedures, and operations.
- Completes operational requirements by assigning employees.
- Provide history reference from procedures that relate to retention, protection, retrieval, transfer, and disposal of confidential records or human resources documents.
- Support and maintain office systems and supervising employees.
- Maintain office fax machines and printers. Handle managing office services.
- Assist with answering incoming phone calls, handling purchase orders, purchasing office supplies, and taking inventory.
- Address employee inquiries and questions regarding office management issues (e.g. broken printers, phone systems, fax machines).
- Oversee general office efficiency. Use administrative support to assist you.
- Maintain office policies. And implement office policies. Maintain the office lease information. And change the office layout to keep the office running smoothly for employees.
- Create a pleasant work environment and oversee the organizational effectiveness of office equipment.
- Manage equipment procurement, clerical functions, and assist with onboarding new employees and greeting visitors.
Office Manager Requirements
Qualified candidates should have the following qualifications:
- Bachelor’s Degree in Business Administration is preferred.
- High school diploma is preferred.
- Previous experience as an executive assistant is okay.
- Has previous experience in an office manager role is preferred.
- Previous experience in the role of a human resource professional a plus.
- A high degree of interpersonal skills and excellent communication skills.
- Be comfortable in a well-organized, flexible, supportive office with diverse people.
- Keen problem-solving skills. Attention to detail. Computer skills. Ability to use Microsoft Office suite.
- Superb time management skills and ability to multi-task and prioritize work.
- Use of Microsoft Office software.
Office Manager Resources
- Office Managers Association of Health Care Providers
- The Association of Executive and Administrative Professionals
- Certified Business Office Manager (CBOM)
- Certified Administrative Professional (CAP)
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Download the free office manager job description PDF template. And use the sample office manager job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.
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