Office Manager Job Description Sample - Free Template for 2020
An office manager is a professional who oversees the operations of a corporate environment. This professional ensures that the workplace is operational, is clean and ready to be used, and more. The office manager handles the vendor relationships for things like office cleaning, snacks, drinks, deliveries, and more.
Office Manager Job Description Sample
An office manager is responsible for organizing coordinated office administration as well as procedures. This is done to protect organizational effectiveness for the business, as well as improving overall efficiency and security for internal employees. An office manager is usually also responsible for creating communication protocols, deploying admin procedures, controlling inventory, task delegation, and overall management of office staff. A good office manager is one who is energetic and extremely good at balancing responsibilities with excellent communication skills.
Office Manager Job Description For Resume (Resume Summary)
If you have mainly worked in office management for the majority of your career, you could place a brief but succinct description of what an office manager does, plus some things that you have personally done in the role, in a description box directly before your list of past employers. For example:
Office managers are often employed to supervise employees, as well as keeping records and supervising work that is performed within an office. Office managers are leaders and motivators that must provide very succinct operational guidance for the office they oversee, as well as administrative support to a large group of people. Office managers are also responsible for developing, implementing, and maintaining security procedures. This position exists in virtually any industry with an office.
If you’ve been in other positions career-wise and have worked as an office manager previously, you could include a very brief job description next to your employer entry. For example:
Company A - Office Manager - Worked in collaboration with business partners to create a small e-commerce business and manage the employees internally.
Company B - Senior Office Manager - Handled approximately 500 payable accounts to ensure timely payouts and maintained all scheduled meetings and financial attributes for employees, vendors, and clients.
Office Manager National Average Salary
National average salary for a Office Manager is provided by The U.S. Department of Labor Statistics. National averages are a cumulative total average as seen by a non-specific geographic mean average. That means this is the average salary that you might expect to have (regardless of geographic region) when entering into this job function.
Currently, the average salary for an office manager is approximately $42,300 annually in the United States.
Office Manager Duties & Responsibilities
- Management of maintenance, shipping, bills, errands, equipment, supplies, mailing, employee needs, etc.
- Scheduling meetings.
- Organizing office procedures and operations.
- Coordinate with the administrative services managers on all vendor relationships and general office procedures.
- Coordination with IT and HR departments.
- Management of vendor relationships.
- Managing contracts and price negotiations with vendors and service providers.
- General visitor support.
- Making presentations.
- Managing executive schedules and appointments.
- Managing any and all office services and operations.
- Ensuring overall office efficiency.
- Developing office policies.
- Ensure office supplies are stocked and all office equipment is working.
- Organize office operations.
- Assist with office operations.
- Ensure smooth daily operations of the office space.
- Manage an office budget and work with office vendors.
- Assist with scheduling meetings.
- Demonstrate interpersonal skills on a daily basis.
- Coordinate with the other administrative staff.
- Organize filing systems.
- Take on administrative duties and administrative tasks as necessary.
- Assist the human resources team with any office policy changes they may be making with staff.
- Assist with scheduling appointments as required.
Office Manager Skills
- Communication skills.
- Great attention to detail.
- Analysis and assessment.
- Problem solving.
- Decision making.
- Supply management.
- Planning and organization, especially when it comes to workplace procedures.
- Time management.
- Coaching and initiative skills.
- Great integrity.
- Teamwork skills.
- Staffing skills.
- Overall managerial and supervisory skills.
- Developing standards.
- Process improvement.
- Inventory control.
Office Manager Requirements
Common requirements for office management positions include college coursework or an associate’s degree in a business-related major. Rarely will an office management position require a bachelor’s or master’s degree. More often than not, office management experience is preferred.
Qualified candidates and job seekers should have one or more of the following qualifications:
- Bachelor's Degree in Marketing, Business Management or Communications.
- Experienced office manager background is preferred.
- Strong verbal communication skills.
- Strong problem-solving skills.
- Ability to be on your feet for extended periods of time.
- Ability to demonstrate strong note-taking abilities.
- A welcoming personality that brings light to the office environment.
- Previous experience as a business office manager, front office manager, medical office manager, operations manager, administrative assistant, or any other office manager position conducting business administration is a strong plus.
- Experience in a medical office preferred for the office manager role in a medical facility.
Using Your Template
Follow these instructions to use your new job description template
- Step one: Fill out all details in your job description template using the provided sample on this page.
- Step two: Customize your requirements or duties to anything special to your workplace. Be sure to speak with team members and managers to gauge what's required of the position.
- Step three: When the census of the team has agreed on the description of the work, add in a Equal Employment Opportunity statement to the bottom of your job description.
- Step four: Check with your legal department, management team, and other team members to ensure the job description looks correct before creating a job advertisement. Choose a job board that's specific to your needs.
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