Office Manager Job Description (2021)
Free office manager job description. An office manager is a professional who oversees office operations and procedures. This includes the design, evaluation, implementation planning, and maintenance of the way work is accomplished within an organization. The objective of this is to sustain and improve productivity in the workplace. An office manager practices office management.
An office manager is sometimes be referred to as a business office manager, medical office manager, or front office manager. Other times as an administrative services' manager, and operations manager. Office managers should have a keen understanding of day-to-day operations.
Office Manager Job Description Sample
Below is a sample job description for an office manager. Use this template to write a job advertisement.
Our business is seeking an experienced office manager to oversee our daily operations and office management. The office manager will assess office systems, office procedures, office administration, and office vendors. As well as assess filing systems and general administrative tasks for design flaws or operations flaws. Our ideal candidate is someone who can design, implement, and sustain effective office procedures and protocols.
Duties and Responsibilities
Sample job duties and office manager responsibilities:
- Review office equipment, office vendors, and other service providers for effectiveness and efficiency.
- Review staff procedures and protocols.
- Design new staff procedures and protocols according to efficiency generation, safety guidelines, and other internal factors.
- Review administrative staff operations and improve general office management by assigning administrative duties more efficiently.
- Oversee the office budget for office supplies.
- Organize office operations on a monthly, quarterly, and annual basis. Ensure policies and procedures are being updated.
- Oversee general office policy and make changes with the office staff according to executive goals.
- Oversee the process of scheduling appointments and scheduling meetings for employees.
- Assign work to an administrative assistant in order to deploy new office policies, procedures, and operations.
- Completes operational requirements by assigning employees.
- Provide history reference from procedures that relate to retention, protection, retrieval, transfer, and disposal of confidential records or human resources documents.
- Support and maintain office systems and supervising employees.
- Maintain office fax machines and printers. Handle managing office services.
- Assist with answering incoming phone calls, handling purchase orders, purchasing office supplies, and taking inventory.
- Address employee inquiries and questions regarding office management issues (e.g. broken printers, phone systems, fax machines).
Qualified candidates should have the following qualifications:
- Bachelor’s Degree in Business Administration is preferred.
- Previous experience as an executive assistant is okay.
- Has previous experience in an office manager role is preferred.
- Previous experience in the role of a human resource professional a plus.
- A high degree of interpersonal skills and excellent communication skills.
- Be comfortable in a well-organized, flexible, supportive office with diverse people.
- Keen problem-solving skills. Attention to detail. Computer skills. Ability to use Microsoft Office suite.
- Superb time management skills and ability to multi-task and prioritize work.
Office Manager Resources
- Office Managers Association of Health Care Providers
- The Association of Executive and Administrative Professionals
- Certified Business Office Manager (CBOM)
- Certified Administrative Professional (CAP)
Related job descriptions
- Administrative Assistant Job Description
- Office Administrator Job Description
- Administrative Officer Job Description
- Executive Assistant Job Description
- Administrative Coordinator Job Description
- Research Assistant Job Description
- Legal Secretary Job Description
- Program Assistant Job Description
- Office Assistant Job Description
- Virtual Assistant Job Description
- Operations Manager Job Description
- Office Manager Job Description
- Receptionist Job Description
- Medical Assistant Job Description
- Paralegal Job Description
- Personal Assistant Job Description
Download the free office manager job description PDF template. And use the sample office manager job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.
All job descriptions
Phone interviews have become a core part of the process when attempting to find a secured placement for an open position. Companies receive massive responses from potential candidates for any..
Concerning a job search, you might receive numerous offers from your recruiters. Before you choose one, you need to assess all the conditions, for which it is vital that you know everything associated with the offered position..
Answering this question during a job interview requires more than knowing why you are unique as an individual. Yes, the true scientific answer is made up of two main components: your..
An ice breaker question is a question that’s asked from one person to another person in order to act as a conversation starter. It brings a connection...
Open-ended questions like “What motivates you?” can elicit a deer-in-the-headlights reaction from job candidates if they are unprepared. It’s a broad question and can leave the interviewer..
A lot of interviewers ask this question - how did you hear about this position? This way they can judge you if you are a passive or an active job seeker..
Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented..
Writing the perfect letter of resignation is more of an art than it is a science. And we’re going to cover how to master that art form in this full guide..
Knowing how to end a business note or email is an important skill to develop. It helps portray a sense of confidence, respect and tone to your message..