Virtual Assistant Job Description (2021)

a picture of a Virtual Assistant and business professional ready for an interview

Free virtual assistant job description. A virtual assistant is an administrative employee who works remotely for a business or organization. The virtual assistant provides assistant with administrative tasks like answering phone calls (and directing those phone calls), replying to emails, scheduling meetings, assisting with travel arrangements, and other clerical duties that can be given to administrative professionals.

There isn't a significant difference between an executive assistant, administrative assistant, and virtual assistant. The major difference is that the virtual assistant will be working in a remote environment. Providing support from a remote location. For example, answering inbound phone calls and routing them to their proper receivers. This is a common task in the healthcare industry. Or receiving inbound emails and routing them to their proper locations or logging them in project management software. Learn how to become a virtual assistant.

Virtual Assistant Job Description Sample & Template

Sample virtual assistant job description is included below.

Virtual Assistant Job Brief

Our company is looking to hire a full-time virtual assistant to help with administrative needs within the business. Our ideal candidate is a tech-savvy professional who has the ability to provide quality work in a timely manner. And can assist employees in an administrative assistant function. We are looking for a virtual assistant who can provide at least 40-hours per week. And can work closely with an executive assistant or administrative assistant if needed. This a remote position with full-time employee pay.

Assistants provide an essential function within the company. Virtual assistants help to create efficiency within the workplace and alleviate tasks or projects from employees that would otherwise distract them from their essential duties and work functions.

Virtual Assistant Duties and Responsibilities

  • Assist with a variety of clerical and administrative tasks for the business.
  • Provide market research assistance, generate reports, and gather insights.
  • Assist with social media execution.
  • Help with making travel arrangements for the executive staff and employees.
  • Provide team support to any member of the staff that emails or provides requests by email.
  • Schedule meetings with clients, prospects, and other business partners.
  • Gather expense reports, export expense reports, and assist with P&L management.
  • Assist the human resources team with special projects.
  • Work closely with other administrative professionals and take on assigned tasks.
  • Complete tasks in a project management tool and ask for more work once completed.

Virtual Assistant Requirements

  • High school diploma or GED is preferred.
  • 1-3 years of experience in an administrative function providing administrative support.
  • Excellent time management skills, communication skills, and access to a secure internet connection.
  • Ability to use tools like Microsoft Office or Adobe.
  • Ability to log on to a remote environment and begin work autonomously.

Related job descriptions

Download the free virtual assistant job description PDF template. And use the sample virtual assistant job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.


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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, Dice.com, WorkWise, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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