Administrative Officer Job Description (2021)

a picture of a Administration Officer and business professional ready for an interview

Free administration officer job description (administrator job description). An administration officer handles administrative tasks (like answering phone calls, scheduling meetings, preparing reports, and filing documents). Their job duties and responsibilities are similar to an administrative officer. Assisting with clerical duties, using communication skills to coordinate work, managing office supplies, and handling other office administration tasks.

Administration officer job description template & sample

Sample administration officer or administrative officer job description. Use the following job description as a template.

Administrative officer job description brief

Our office is looking at hiring an organized, friendly, and high-performing administrative officer. And to join our team of leaders. The administrative officer will handle all clerical and administrative duties necessary to operate an effective office environment. This includes welcoming guests (visitors and clients), overseeing our daily office activities, maintaining relationships with office vendors, and providing assistance with general clerical duties.

Our ideal candidate is an administrative assistant who has previous experience in an office setting and can anticipate the needs and day-to-day operations of the office. This includes predicting low office supplies, handling vendor management, paying invoices (or coordinating with the accounting team), and overseeing the companies general administrative policies, procedures, and daily activities.

Administrative officer duties & responsibilities

Responsibilities include the following:

  • Assist and handle general office management. Oversee the day-to-day operation of the office environment. Ensuring a smooth workspace for the employees.
  • Provide administrative assistant duties to executives and staff.
  • Assist with filing office paperwork and document storage.
  • Deploy a systematic filing system and manage that filing system.
  • Handle the preparation of expense reports.
  • Answer telephone calls, respond to guest inquiries, and reply to emails.
  • Assist with scheduling meetings. And assist managers with administrative tasks that help provide organization.
  • Maintain office equipment, office supplies, and ensure the office is operating at optimal efficiency.
  • Manage company resources and maintain relationships with office vendors.
  • Follow office procedures and company policy. Manage a junior admin staff.
  • Direct phone calls to their appropriate destinations.
  • Maintain contact lists and contact databases.
  • Assist with planning and scheduling travel arrangements for staff and executive staff.
  • Submit and reconcile expense reports for the company.
  • Write, distribute, and correspond to office memos, letters from the CEO, faxes, and more.
  • Provide proofreading.

Administrative officer requirements

Candidates should have the following:

  • High school diploma or GED.
  • Previous experience as an Administrative Assistant or Virtual Assistant is a strong plus.
  • Working knowledge of office equipment is a strong plus.
  • Bachelor's degree in Business Administration or Business Management is preferred.
  • 1-3 years of experience in an office environment.
  • Ability to work with Microsoft Office Suite (Outlook, Excel, and more).
  • Ability to provide support to staff.
  • Effective communication skills, customer service skills, organizational skills, and a keen ability to multitask.

Related job descriptions

Download the free administration officer job description PDF template. And use the sample administration officer job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.


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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, Dice.com, WorkWise, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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