Administrative Coordinator Job Description (2021)

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Free administrative coordinator job description. An administrative coordinator is part of the administrative staff. Assisting with answering telephone calls, routing phone calls, processing office expenses, maintaining physical records, digital records, and handling incoming and outgoing mail.

Administrative coordinator job description template and sample

Sample job description for an administrative coordinator.

Administrative coordinator job brief (job summary)

Our office is seeking to hire an office coordinator to assist with administrative tasks of the company. The administrator will work closely with the rest of the administrative staff. This position requires keen written communication skills, verbal communication skills, and collaboration skills. Administrative coordinators act as internal consultants. Providing administrative support to a variety of internal teams. Tasks might include copywriting, booking travel arrangements, or assisting with the hiring of future staff.

The administrator should oversee the general office operations. And ensure that day-to-day office functions are readily available for staff. This includes assisting with office equipment, office inventory and supplies, and working closely with office vendors to ensure snacks and drinks are stocked.

Administrative coordinator duties and responsibilities

Sample job duties and responsibilities include the following:

  • Assisting the human resources team with special projects or hiring tasks. Like posting job descriptions to job boards.
  • Overseeing office resources, budgeting, vendor management, and office supplies.
  • Sending service contracts to the accounting team.
  • Organizing both digital and physical documents.
  • Maintain organization of the office and ensure office efficiency. Manage office inventory in an effective manner. And work closely with the office vendors.
  • Provide ongoing support to the staff and employees.
  • Follow office procedures and work with the human resources team to make changes to office policies.
  • Assist with scheduling meetings, arranging travel, and more.
  • Handle expense reports, P&L reports, and general reporting.
  • Assist with writing, copywriting, proofreading, and other writing tasks.

Administrative coordinator requirements

Candidates should have the following:

  • High school diploma or GED is strongly preferred.
  • Bachelor's degree in Marketing, Communications, Business Management is a strong plus.
  • 1-3 years of experience in a previous administrative support role.
  • Strong communication skills, data entry skills, time management skills, and ability to predict office administration needs.
  • Strong written communication skills is a strong plus.
  • Represent yourself in a strong, professional manner.

Administrative Coordinator Salary

According to PayScale, a leading job salary website in the United States, an administrative coordinator can earn anywhere from $36,000 to $66,000 annually. With Glassdoor providing similar ranges for salary. On average, an administrative coordinator should expect to earn $45,030 in the United States. And can vary based on location and experience level.

Related job descriptions

Download the free administrative coordinator job description PDF template. And use the sample administrative coordinator job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.


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Administrative Coordinator Job Description Template

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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