Best Property Manager Job Description Sample (+ Free Template Download)

A property manager is a professional charged with overseeing a real estate property. A property manager may work independently or as part of a firm, managing a property for a fee. This is in replace of an owner who is unable to personally attend to the maintenance and general care of a commercial or residential property.

Property managers are sometimes referred to as onsite managers or as a real estate asset manager.

property manager job description

Property Manager Job Description Sample

Our property owner is seeking a good property manager who can assist with rental property management. The residential property manager will work closely with the landlord, oversee tenant requests, tenant complaints, rent collection, apartment complex general maintenance, oversee the lease agreement signing process, collect a security deposit from each new tenant, and field potential tenants to the condominium.

Property Manager Duties and Responsibilities

Sample job duties and property manager responsibilities include:

  • Show vacant property to prospective tenants.
  • Handle all tenant concerns and tenant relations in the building.
  • Work closely with an assistant property manager, apartment manager, and regional property manager to report on the status of the building and tenants.
  • Assist with property maintenance and ensure the building is up to state standards.
  • Assist new tenants with their applications and ensure they are a qualified tenant who makes enough income to sufficiently pay for their monthly rent expenses.
  • Work closely with the community association manager to provide tenants with association benefits.
  • Generate quarterly reports for our real estate investor group and present the status of the condominium and its current occupancy.
  • Walk tenants through the rental rate of each property, association benefits, and general steps to moving forward with their rental applications.

There are key differences between an off-site property manager and an on-site property manager.

Off-site Property Manager

Offsite property managers can have the following job duties and responsibilities:

  • Handles and repairs all building maintenance needs. Through work done by the property manager or hiring outsourced professionals.
  • Keeps financial records, transactions, and cash flow.
  • Tracks tenant turnover.
  • May live directly on the property in a house, apartment, or condo.

On-site Property Manager

Onsite property managers can have the following job duties and responsibilities:

  • Schedules and coordinates repairs with the property maintenance professionals.
  • Performs interviews and tenant screenings.
  • Coordinates lease agreements.
  • Off-site property managers don't live on the property, ordinarily.
  • Can be hired as part of a property management company.

Property Manager Requirements

Qualified candidates should have the following:

  • High School Diploma or equivalent.
  • A state real estate license is required.
  • Previous experience in property management is preferred.
  • Previous experience as a real estate manager is a plus.
  • Previous experience in commercial property management is a plus.
  • Familiarity with landlord tenant laws is a plus.

Property Manager Skills

According to the U.S. Bureau of Labor Statistics, top candidates in the property management field have the following skills:

  • Communication skills. Property, real estate, and community association managers must understand leasing or rental contracts and must be able to clearly explain the materials and answer questions raised by a resident or group of board members.
  • Customer-service skills. Property, real estate, and community association managers must provide excellent customer service to keep existing clients and expand their business with new ones.
  • Interpersonal skills. Because property, real estate, and community association managers interact with people every day, they must have excellent interpersonal skills.
  • Listening skills. Property, real estate, and community association managers must listen to and understand residents and property owners in order to meet their needs.
  • Organizational skills. Property, real estate, and community association managers must be able to plan, coordinate, and direct multiple contractors at the same time, often for multiple properties.
  • Problem-solving skills. Property, real estate, and community association managers must be able to mediate disputes or legal issues between residents, homeowners, or board members.

Property Manager Certifications and Licenses

Some states require property, real estate, and community association managers to have professional credentials and licensures before beginning work. The following states require certifications and licensure:

  • Alaska
  • Delaware
  • Florida
  • Georgia
  • Hawaii
  • Illinois
  • Nevada
  • Virginia
  • District of Columbia

Certifications can be obtained from the following associates:

Property Manager Salary

According to Salary.com the average salary of a property manager position is $100,153 per year. With the top percentile of workers earning upwards of $128,000 per year. And entry-level workers with less experience earning $74,900 per year.

Property Manager Job Boards

An employer or group searching for a property manager should use the following "niche" job boards when posting a job advertisement or job description. Using a "niche" job board can attract a higher caliber of job seeker as an employer. Particularly, attracting a job seeker who has a degree of passion for the industry and a passion to develop a property management career that other job seekers may not have.

Top property management job boards

property manager job description

Property Manager Job Description Template

Job brief
Our property owner is seeking a good property manager who can assist with rental property management. The residential property manager will work closely with the landlord, oversee tenant requests, tenant complaints, rent collection, apartment complex general maintenance, oversee the lease agreement signing process, collect a security deposit from each new tenant, and field potential tenants to the condominium.

Duties and responsibilites
  • Show vacant property to prospective tenants.
  • Handle all tenant concerns and tenant relations in the building.
  • Work closely with an assistant property manager, apartment manager, and regional property manager to report on the status of the building and tenants.
  • Assist with property maintenance and ensure the building is up to state standards.
  • Assist new tenants with their applications and ensure they are a qualified tenant who makes enough income to sufficiently pay for their monthly rent expenses.
  • Work closely with the community association manager to provide tenants with association benefits.
  • Generate quarterly reports for our real estate investor group and present the status of the condominium and its current occupancy.
  • Walk tenants through the rental rate of each property, association benefits, and general steps to moving forward with their rental applications.
Requirements
  • High School Diploma or equivalent.
  • A state real estate license is required.
  • Previous experience in property management is preferred.
  • Previous experience as a real estate manager is a plus.
  • Previous experience in commercial property management is a plus.
  • Familiarity with landlord tenant laws is a plus.

property manager job decription free template and download

Property Manager Job Description Template

Download our job description template in Word or PDF format. Instant download. No email required.

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Using a Job Description Template

Follow these instructions to use a job description template:

Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:
  • [List 4-5 essential functions of the job role]
Requirements:
  • [List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]
(Optional) Work Environment:
  • [LIst 2-5 characteristics, traits, and other requirements of the role]
  • [If physical requirements are necessary, include reasonable accommodation details]
This role and job position will report directly to [Job Title] who leads [Department Name].

For more information on writing a job description, visit this resource.

Top Job Boards

Consider posting a job description or job advertisement (referred to as a "job ad") on one of the following national job boards:

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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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