5 Alternatives to “Hello Everyone” in an Email or Letter
Addressing a group in an email can be challenging. Is it okay to say ‘Hello everyone’ or ‘Hello everybody’ as the greeting you use to start your professional email?
Should it be everybody or everyone? If I’m addressing a group, which is the right phrase to use?
Let’s break down exactly why using this phrase isn’t recommending and how you can address the team, you’re speaking to more professionally.
Ready? Let’s jump in.
Using “Hello Everyone” or “Hello Everybody”
While it may sound like a great phrase to use to address a group email thread, it can lack personality and enthusiasm. And while both sayings, especially everyone vs. everybody, are technically correct. It is advised that you pick another greeting to use for starting our email thread.
Why Your Email Greeting Is Important
Your email greeting is important because it sets the tone for the email's entire body. Essentially, your message. If you want the recipients to read your email, you should be sure to start the email on a positive note.
Or if the email isn’t positive, you may want to start the email on a more formal note. This will set the tone of voice for the email message.
Tone of voice is important in emails because it can indicate how and when the recipient should respond. An informal email, with a single question, for example, could be responded to quite quickly.
While a more formal email, potentially containing a legal letter, might be responded to much slower due to its formality.
5 Best Alternatives to Use Instead of “Hello Everyone”
When addressing a group by email, you can’t indicate or address each professional's name individually. It will take too long, and the email will look sloppy (or unprofessional). Here are five better alternatives to use when “reply all” is your only option.
- Hi team
- Regarding [business topic/business matter]
- Good morning
- Good afternoon
- Good evening
These may seem quite obvious, but they are better to use than “Hello everyone” or “Hello everybody.” The first option is your most informal. This may be when you’re addressing your internal team (versus an external team), and you want to skip to the meat of the message quickly. The other options are better to use when you’re addressing a group that you don’t have a close business relationship with.
But Is It “Hello Everybody” or “Hello Everyone”
Again, both of these sayings are for when you’re addressing a group of people. According to Webster’s Dictionary, they are both correct. But you most likely will be using this in a formal business setting. And it is not advised that you do so. Instead, pick from the options and examples listed above.
More Alternatives to Common Phrases
- Hello Everyone
- Thank You For Your Consideration
- Thank You For Your Time
- Best Regards
- Warm Regards
- I Hope This Email Finds You Well
- Dear Sir or Madam
Our favorite resources are included below.
Job interview resources
- Common Interview Questions by Marquette University
- Prepare for Behavioral Interview Questions by Marquette University
- Preparing for Job Interviews by the University of Kansas
- Mock Interview Handbook by CSUCI
- Interview Guidebook by Lebanon Valley College
Resume and cover letter resources
- Writing a Resume and Cover Letter by USC
- Resume Writing Tips by the University of Wisconsin-Madison
- Resume and Cover Letter Guide by Harvard University
Job search resources
Phone interviews have become a core part of the process when attempting to find a secured placement for an open position. Companies receive massive responses from potential candidates for any..
Concerning a job search, you might receive numerous offers from your recruiters. Before you choose one, you need to assess all the conditions, for which it is vital that you know everything associated with the offered position..
Answering this question during a job interview requires more than knowing why you are unique as an individual. Yes, the true scientific answer is made up of two main components: your..
An ice breaker question is a question that’s asked from one person to another person in order to act as a conversation starter. It brings a connection...
Open-ended questions like “What motivates you?” can elicit a deer-in-the-headlights reaction from job candidates if they are unprepared. It’s a broad question and can leave the interviewer..
A lot of interviewers ask this question - how did you hear about this position? This way they can judge you if you are a passive or an active job seeker..
Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented..
Writing the perfect letter of resignation is more of an art than it is a science. And we’re going to cover how to master that art form in this full guide..
Knowing how to end a business note or email is an important skill to develop. It helps portray a sense of confidence, respect and tone to your message..