5 Alternatives to “Hello Everyone” in an Email or Letter

a picture of business person and hello everyone alternatives

Addressing a group in an email can be challenging. Is it okay to say ‘Hello everyone’ or ‘Hello everybody’ as the greeting you use to start your professional email?

Should it be everybody or everyone? If I’m addressing a group, which is the right phrase to use?

Let’s break down exactly why using this phrase isn’t recommending and how you can address the team, you’re speaking to more professionally.

Ready? Let’s jump in.

Using “Hello Everyone” or “Hello Everybody”

While it may sound like a great phrase to use to address a group email thread, it can lack personality and enthusiasm. And while both sayings, especially everyone vs. everybody, are technically correct. It is advised that you pick another greeting to use for starting our email thread.

Why Your Email Greeting Is Important

Your email greeting is important because it sets the tone for the email's entire body. Essentially, your message. If you want the recipients to read your email, you should be sure to start the email on a positive note.

Or if the email isn’t positive, you may want to start the email on a more formal note. This will set the tone of voice for the email message.

Tone of voice is important in emails because it can indicate how and when the recipient should respond. An informal email, with a single question, for example, could be responded to quite quickly.

While a more formal email, potentially containing a legal letter, might be responded to much slower due to its formality.

5 Best Alternatives to Use Instead of “Hello Everyone”

When addressing a group by email, you can’t indicate or address each professional's name individually. It will take too long, and the email will look sloppy (or unprofessional). Here are five better alternatives to use when “reply all” is your only option.

  • Hi team
  • Regarding [business topic/business matter]
  • Good morning
  • Good afternoon
  • Good evening

These may seem quite obvious, but they are better to use than “Hello everyone” or “Hello everybody.” The first option is your most informal. This may be when you’re addressing your internal team (versus an external team), and you want to skip to the meat of the message quickly. The other options are better to use when you’re addressing a group that you don’t have a close business relationship with.

But Is It “Hello Everybody” or “Hello Everyone”

Again, both of these sayings are for when you’re addressing a group of people. According to Webster’s Dictionary, they are both correct. But you most likely will be using this in a formal business setting. And it is not advised that you do so. Instead, pick from the options and examples listed above.

More Alternatives to Common Phrases

author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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