Reschedule Job Interview Examples (Illness, Emergency, More)

Having to reschedule a job interview can feel like a scary task. You feel like it could risk your employment opportunity. But as a candidate, you should know, employers often see rescheduling of interviews, and as long as you write a friendly, informative email, your employer will understand and embrace your reschedule.

Below are example emails that you can send when having to reschedule your job interview. It’s important to keep your message professional, sincere, positive, and apologetic for the need to reschedule.

Due to Work Example

Email subject: Needing to reschedule

Hi Sarah —

I’m sorry to have to do this. I’m going to need to reschedule our interview session that’s coming up on 3/18. I’m still employed at Apple, and while employed at any company, I will be giving it my full attention and full support. We have a project that needs to be completed, and attending the interview will interrupt that.

Can I recommend these days to reschedule our interview to:
  • 3/24
  • 4/14
Thank you so much, Sarah,
Elizabeth

Natalie Morgan, Director of HR at CareerPlug gave her advice on rescheduling, "One, don't stress. Rescheduling happens. It happens on a company's end, and it will happen on a candidate's end too. It's part of the process, and unless you're rescheduling multiple times or for multiple interviews, it's not going to raise any red flags for most hiring managers. Two, keep it simple. Acknowledge the inconvenience, propose a few other options for the interview, and restate your excitement to speak with them. Avoid being overly apologetic or giving drawn out excuses, move to the action: rescheduling the interview."

Due to Travel Example

Email subject: Needing to reschedule

Hi Sarah —

I’m really sorry to have to do this. I’m wondering if we can reschedule our interview session that is coming up on 3/18. I had travel plans that I completely forgot about. And unfortunately, they are extended travel plans meaning they will be quite costly to move or cancel.

Can I recommend these days to reschedule our interview to:
  • 3/24
  • 4/14
Thank you so much Sarah,
Elizabeth

Due to Sickness or Illness Example

Email subject: Feeling ill, need to reschedule

Hi Sarah —

I’m really sorry to have to do this close to the last minute. I’m feeling really under the weather. And I would hate to bring my cold or flu into the office with me while I attend my upcoming interview. Is it possible to reschedule to a date where I might be feeling better?

Can I recommend these days to reschedule our interview to:
  • 3/24
  • 4/14
Thank you so much Sarah,
Elizabeth

Due to Family Emergency Example

Email subject: Family emergency - need to reschedule

Hi Sarah —

I hate to do this, but I’m going to need to reschedule my upcoming interview. A family emergency came up, and it is something that needs to be dealt with right away. Everyone is okay; everything is fine. But it is something that needs to be addressed in a fast fashion. Once again, I apologize for having to inconvenience your team.

Can I recommend these days to reschedule our interview to:
  • 3/24
  • 4/14
Thank you so much Sarah,
Elizabeth

Rescheduling Last Minute Example

Email subject: Emergency reschedule

Hi Sarah —

I really hate to do this last minute. And I recognize I am going to be inconveniencing your team quite heavily. And that this could have a big impact on how the team perceives my professionalism, but I need to reschedule our interview today.

There are a few things that are tough to share, but I need to address, and it will impede my ability to have a successful interview.

Can I recommend these days to reschedule our interview to:
  • 3/24
  • 4/14
Thank you so much Sarah,
Elizabeth

William Taylor, Career Development Manager at VelvetJobs tells us, "Explain your reason for not attending the interview but ensure that your reason is genuine. This will increase the chances of the recruiter rescheduling the interview, willingly."

Rescheduling a Candidate Example

Please notice, while the email examples above are a job seeker rescheduling on the company or hiring manager. The below email example is the opposite, where a recruiter or hiring manager is rescheduling on the candidate.

Email subject: Rescheduling your upcoming interview with [Company]

Hi Sarah —

I really hate to do this last minute, but we will have to reschedule your upcoming interview. I want to assure you this has nothing to do with your potential employment here at the business. We need to recalibrate a few of our internal discussions before interviewing.

Can I recommend these days to reschedule our interview to:
  • 3/24
  • 4/14
Thank you so much Sarah,
Elizabeth

Biron Clark of careersidekick.com gives us a tip for hiring managers looking to reschedule a candidate interview, " If you're unsure of a timeframe for when interviews can resume, don't provide one. Broken promises and missed deadlines are a leading cause of job seeker frustration, so you're better off telling candidates that you're unsure when the process will resume, but that you'll keep them informed and notify them as soon as there's a change."

Tips When Rescheduling

  • Always suggest an alternative date: Whenever possible, recommend a few days that might be available for you. This shows that you’re willing and ready to get into the interview session after the reschedule.
  • Always say you’re sorry: Being apologetic and empathetic to the fact that you might be inconveniencing the team is going to go a long way. It still may not change the way your interviewer feels about you rescheduling, but it certainly may help.
  • If they don’t respond by email, call: If your interviewer isn’t responding to your emails about rescheduling, be sure to give them a call and let them know. Especially if it’s a last-minute reschedule that needs to occur. This shows you are truly passionate about joining the company but sincerely needed to reschedule. Versus those who reschedule interviews because they aren’t certain about the job.

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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