How to Turn Down a Job Offer Gracefully (+ Example Email) 
Turning down a job offer can be difficult for job seekers. It can cause a job seeker to question their career goals, motivators, and feel uneasy about what the rejection is going to do for their relationship with the hiring manager and employer. The process for gracefully turning down a job offer is quite simple but takes clear and professional communication in order to execute.
Before a candidate decides to write a rejection letter or rejection email, they should consider the factors that are motivating the decision to turn down the job offer. Is the salary lower than expected but the candidate didn’t engage in a salary negotiation? Is the company culture not what was expected? Some rejection factors like low salary can be handled with better communication as a candidate. But other factors may be irreparable and it’s time to write the rejection email to the company and hiring manager.
Good Reasons for Rejecting a Job Offer
Below are good reasons for rejecting a job offer:
- Consulting a career coach and determining this job opportunity is not the right fit.
- Unsure if after the interview there is motivation to move forward with the potential employer.
- Simply being presented a better opportunity with a higher salary.
- A personal reason that doesn’t require being shared.
- Recently starting the job hunt or job search process and wanting to wait for another opportunity.
- Happy with the current job and place of employment.
- Having multiple job offers and deciding on another position.
- Simply not feeling comfortable with the employer.
- Having the ability to wait for future opportunities with another employer that may have a better offer.
For job seekers, these reasons don’t need to be outlined in the job rejection email or letter. Having internal reasoning behind the decision is enough to move forward with the rejection process and turning down the job offer.
Send a Rejection Email and Turn Down the Offer
Job seekers should send a rejection email as soon as they feel comfortable with their decision to rescind their potential employment. This could be after the first interview in the interview process. Or after receiving the job offer. It’s important to communicate with the hiring manager, HR manager, or recruiter of the desire to withdraw.
Whether it’s after receiving an offer letter or after having the first phone interview, within any part of the hiring process it’s polite and respectful to communicate the decision to move forward with another potential employee.
Tip: A job candidate should still want the recruiter or hiring manager to feel as though the candidate is a “good fit” for the role even after rejecting the job offer letter or rejecting the job after a job interview. This is the ideal outcome for the potential employee as they could come back to the offer from the prospective employer at a later date and start discussions once more.
The only step that truly needs to be taken by a job seeker in order to turn down the offer is to send back a formal email indicating that they’d like to withdraw.
Below is a sample email or sample letter rejecting a job offer. It is more common for the rejection process to take place by email rather than writing a formal letter and mailing it to the employer or human resource department.
Phone interviews have become a core part of the process when attempting to find a secured placement for an open position. Companies receive massive responses from potential candidates for any..
Concerning a job search, you might receive numerous offers from your recruiters. Before you choose one, you need to assess all the conditions, for which it is vital that you know everything associated with the offered position..
Answering this question during a job interview requires more than knowing why you are unique as an individual. Yes, the true scientific answer is made up of two main components: your..
So, you have been in search of a job for a considerable time but are yet to be selected for one. If that's the case, don’t worry anymore because we have got you covered..
Open-ended questions like “What motivates you?” can elicit a deer-in-the-headlights reaction from job candidates if they are unprepared. It’s a broad question and can leave the interviewer..
A lot of interviewers ask this question - how did you hear about this position? This way they can judge you if you are a passive or an active job seeker..
Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented..
Writing the perfect letter of resignation is more of an art than it is a science. And we’re going to cover how to master that art form in this full guide..
Knowing how to end a business note or email is an important skill to develop. It helps portray a sense of confidence, respect and tone to your message..