Best Job Offer Thank You Email or Letter (With Examples)

a picture of business person and job offer thank you email letter

Sending a “thank you” letter after receiving a job offer can make you stand out as a professional. Sending these types of letters to show that you know how to conduct yourself as a professional. Ideally, you’re sending this email or letter when you’re accepting your job.

Let’s go through what you’ll want to say in your “thank you” email when you’re ready to accept your job offer.

Pro tip: Are you not sure how to accept a job offer? Read our full guide that will help you learn how to take the appropriate steps to accept a job offer.

What You Should Say in Your Email or Letter

The purpose of your email or letter is to show gratitude. This starts your relationship with your new employer on the right foot. It shows that you appreciate all of the team's efforts to interview you, answer any questions that you might have had, and get you an offer you wanted.

Remember that all job offers deserve a “thank you” email. That’s because if you think about it, they’re offering you compensation. That’s something you should be grateful for.

When thinking about what goes into your email, it should contain:

  • A sincere and heartfelt show of appreciation for the time that the team put into interviewing you and getting you a job offer.
  • A sincere portrayal of the fact that you’re very excited to be starting your new job and to be working with the team.
  • Ensuring that you answer any questions that they may have had for you during the interview, like when you’ll be available to start your new job.

Related: Thank You Email After Interview: Complete Guide, 10+ Samples

What Shouldn’t Go in Your Email

When you’re sending an email or letter thanking your employer and accepting your job offer, you shouldn’t intermingle any other details that you might have regarding your offer letter.

That would mean anything related to compensation, start date, calibrations to your job function, or anything else that might be something better suited for having a direct conversation with your HR representative or manager who was part of hiring you.

Your Letter Format

When writing a formal business letter, be sure to include a business header. What goes inside your business header should be:

  • Your full name.
  • Your address.
  • Your phone number.
  • Your email address.
  • The current date.
  • A formal getting such as, “Dear team” (ideally not “To Whom It May Concern”).

Related: How To End A Letter: Examples Of Salutations, Closings, Sign Offs

Best Example Letter Thanking Your Employer for the Job Offer

John Smith 123 Test Road, St., New York NY 11211
630-000-0000
[email protected]

May 1st, 2020

Dear team —

I wanted to send you this letter to show my appreciation for how much time, energy, and thought you put behind my interview sessions and, ultimately, my job offer.

I’m thrilled and excited to get the opportunity to work with you. It will be an absolute pleasure to learn and work with you all daily.

I truly look forward to starting this journey with you.

Thank you so much,
John

Best Example Email Thanking Your Employer for the Job Offer

Subject line: A sincere thank you for this opportunity

Email body:

Dear team,

I wanted to send you this email to thank you for all the time, energy, and thought you put behind our interviews. It was a wonderful experience, and I’m so happy to accept your job offer and start this journey with you. Working with this team is an absolute honor.

Thank you so much,
John

Whenever Sending a Business Letter or Email

If you can, take time to really think through what you want to say. Something genuine that references the experiences you’ve had through the interview sessions will go a long way.

Be sure that you read through your letter and that it’s communicating exactly what you want it to be. Take time to proofread your letter or email and if you need it, have a friend check your work. See how your friend interprets the email and use that as feedback before you decide to send it.

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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